Whether you’re the kind of person who does a lot of planning in their head, or a super-organised type who has a to-do list for every day of the year, when it comes to entertaining, everyone can benefit from a checklist.

• Having a party running sheet takes the stress out of the lead-up to the occasion, and makes the day itself run far more smoothly. This, of course, means you’re a more relaxed host and can really enjoy yourself, despite having plenty of guests to look after!
• Break up your check list into a time line – here are some suggestions for what to include:

• A month to two weeks before the party

  • Send out the invitations
  • Follow up missing replies after the RSVP date
  • Hire party equipment such as tables and chairs, wine glasses, marquee, jumping castle
  • Buy non-perishable food items – make a shopping list first
  • Buy disposable plates, cups and cutlery
  • Discuss the menu if you’re having a caterer
  • Buy alcohol and soft drinks
  • Pre-make any food that is suitable to freeze

• The day before the party

  • Check the weather forecast if you’re entertaining outdoors, and make provisions for a wet-weather alternative if rain is expected
  • Set up the bar area, including big plastic buckets for cooling drinks
  • Set the table with glassware, cutlery, napkins, platters etc
  • Shop for fresh party food ingredients
  • Make any foods that are suitable to pre-prepare; plus whip up marinades or sauces that you’ll need for the party day
  • Organise any entertainment you’re planning such as an iPod playlist or karaoke set-up
  • Tidy the house – shove stuff in cupboards if you’re desperate!
  • Tell the neighbours you’re having a party out of courtesy – invite them to drop in for a drink to keep it friendly

• The day of the party

  • Buy ice for drinks buckets
  • Pick up helium balloons
  • Buy fresh flowers to adorn the house
  • Ensure the bathroom is clean and put out fresh hand towels and guest soaps
  • Tie a balloon or something eye-catching to the letterbox so guests know where the party is
  • Make up platters of food before guests arrive
  • Be sure you’re dressed and ready in time to greet the first guests and offer them a welcome drink